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Travel Guidelines


Travel Status

Official Station

Transportation Expenses

Common Carrier

Air Travel/Business Travel Account (BTA)

Car Rentals

Meals and Lodging (Per Diem Rates)

Mileage Rates


Foreign Travel


Miscellaneous Expenses

Statewide Travel FAQs

Travel Guidelines & Policy

The purpose of this traveler's policy guide is to help System Administration employees understand travel rules and regulations and to provide instructions on how to be reimbursed for their expenses. As an employee traveling on business for the State University, you are performing a valuable service. At the same time, it is your responsibility to spend this travel money as efficiently and economically as possible. The basic rule to remember is that only actual, necessary and reasonable business expenses will be reimbursed.

When making travel arrangements, you should check to see if there is an OGS Contract for the type of travel related services that you need. Currently OGS has contracts for car rentals, airfare, and centralized travel agent services, both statewide and regional. Links to this information are contained within this guide.

*SUNY employees should use the travel forms on, not the forms found on the OGS site.

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Last Update - 5/7/08